Exciting opportunity to work with one of Ireland’s leading firms. Due to internal progression we are seeking an experienced and motivated administrator with excellent audio typing to join our Residential Sales Department based in Dublin 6. Please apply by sending your CV and cover letter to or call HR on 016382700.


The Role

  • Preparation and typing of documents, letters and general day to day correspondence to support a busy department (Audio typing & copy typing),
  • Actively typing and managing correspondence, diaries and actions list for residential directors,
  • Answering/directing of calls and assisting in ensuring all enquiries are actioned in a timely manner,
  • General accounts including invoicing,
  • Filing, photocopying and other ad hoc duties as and when required,
  • Taking part in a typing pooling system with other administrative support in the building if additional help is needed in other branch offices during times of annual leave of absence,]
  • Responsible for residential customer service regarding typing brochures & bulletin specifications and deadlines including front of house duties including meet and greet/liaising with potential clients,
  • Liaising with negotiators on a daily basis, at the start and end of each day reporting back after viewings,
  • Responsible for reporting viewings both internal and external,
  • Assist with organisation of weekend viewings when necessary,
  • Taking inbound/making outbound calls, dealing with email enquiries,
  • Confirm all appointments & inspections with negotiators and vendors if necessary,
  • Drawing up Brochure Display, Window Display to include text and graphics,
  • Update and maintain house List and collate same for distribution ,
  • Maintaining service levels as outlined by Directors and HR, 
  • Providing excellent level of customer service for the team,


The Ideal Canditate will have

  • Digital Dictation experience is mandatory with 65 wpm, 
  •  Previous administration/secretary experience in a busy working environment ,
  • Excellent time management and organisational skills required,
  • First-rate customer services skills with an outstanding ability to liaise with directors, clients,
  • A positive attitude towards their work, 
  • Willingness to work as part of an interactive team ,
  • An ability to build and maintain good networks internally and externally, 
  • Demonstrate excellent communication both verbal and written skills and hold excellent interpersonal skills, 
  • Possess self-management skills and the motivation to efficiently plan and organise their own work time,
  • Assess priorities within their own work area,Handles routine work with limited supervision.



Professional subscriptions, life assurance, maternity/paternity benefits, study and exam leave, paid holidays, educational assistance, Aviva Health Insurance staff discount etc

This is a challenging position in a dynamic organisation where the successful candidate will be rewarded with excellent career and development opportunities.

Apply Now